General Data Protection Regulations (GDPR) came into effect on 25th May 2018 and we hereby advise on what information we keep about our customers and suppliers.
1. Personal Contact Details
Sales details: full name, trading name, business address, telephone number and email address.
Suppliers’ details: full name, trading name, business address, telephone number, email address and bank details.
2. How information is used
Sales:- Personal data is only used in the day to day running of our business. Contact may be made regarding delivery, invoices, payments or information required or that we wish to pass on to you.
Purchases:-Personal data is only used in the day to day running of our business. Contact may be made regarding deliveries, invoices, payments, or information required or that we wish to pass onto you.
3. How information is stored
Customer’s names, addresses and contact details are held within our accounting system software on an encrypted server and backup system. No customers bank details or credit card information are stored on our accounting software. We have encryption and anti-virus installed on our computer system.
4. Credit card details
Credit card payments are processed via Clover eu Ltd, who are GDPR compliant and are entered directly in the terminal and not written down. No card information is stored on our computer system. Merchant copies of card transactions are securely locked away for 3 months prior to shredding.
5. Third party information
J and P Service Centre Ltd will not pass on any contact details to any other person or company unless we have your express permission- this includes any credit references requests from supplier. Should the need to arise; your details will be forwarded to our debt collection company and HMRC.
6. How long do we hold information
We will hold your personal information for as long as we have a business requirement to do so whilst supplying goods to our customers and receiving goods from our suppliers.
7. What are your rights under data protection laws?
The right to be advised about the processing of your personal information, and to have your information corrected if inaccurate, and to have incomplete information completed.
The right to object to/or restrict processing of your personal information.
The right to request access to your information, and to have your personal information erased if required by giving written notice.
More information available on request, call or email today.